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Index panel overview

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Opciones de Word 3. System requirements. Adobe Reader or similar is required. Operating System needs to be Windows 8 or Windows NET version: NET 3. Some features may also require. NET 4. Hardware Requeriments Processor: Minimum hard disk space available: Choose New Page Reference in the Index panel menu. If this command does not appear, make sure Reference is selected and that there is an insertion point or text selection in the document. To create a simple index entry such as cats , type the entry in the first Topic Levels box.

If text was selected, that text appears in the Topic Levels box. To create entries and subentries, type the parent name for this example, animals in the first Topic Levels box, and type subentries cats and Calicos in subsequent boxes. If necessary, click the up and down arrows to change places with the item above or below the selected item.

You can also select the sort order of numbers, symbols, and languages, and you can edit sort information for Chinese characters. See Change the sort order of indexes. See Page range options in indexes. To create an index entry without a page number, choose Suppress Page Range in the Type menu. Although no page number will appear in the generated index, the page number appears in parentheses in the Index panel. To add emphasis to a particular index entry, select Number Style Override , and then specify a character style.

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Click Add to add current entry and leave the dialog box open for additional entries. Click Add All to locate all instances of the selected text in the document window and create an index marker for each one. Add All is available only if text in the document is selected. If you click Cancel after clicking Add, the entries you just added are not removed. Use the Undo command to remove these entries. Using an indexing shortcut, you can quickly index individual words, a phrase, or a list of words or phrases.

Adobe InDesign recognizes two indexing shortcuts: The proper name shortcut creates index entries by reversing the order of a name so it is alphabetized by the last name. In this way, you can list a name with the first name first, but have it appear in the index sorted by last name. To prepare a list for indexing, separate each item you want to be indexed with any of the following: The indexing shortcut adds a marker in front of each entry and places all the items into the index. An index marker using the default settings is added at the beginning of the selection or to the beginning of each item selected.

To index compound last names or names with a title, include one or more nonbreaking spaces between the words. When you select terms like kanji for which a yomi is required and set the index marker using a shortcut, the New Page Reference dialog box will open automatically if the yomi has not been input, and the term selected will be displayed in the Topic Levels dialog box. Input the yomi corresponding to the text input in the Topic Levels box in the Yomi text box. When the same index entry appears on several pages, the yomi for all the index entries can be changed in a single step.

To change only the index entry selected, select the page number in the Index panel and Page Reference Options from the Index panel menu. When this happens, you can create multiple index entries based on other entries already in your index to ensure consistency. In the Index panel, select Reference , and scroll the preview area to the entry you want to copy.

The New Page Reference dialog box appears, with information about the selected entry. Make any changes, and then click Add or OK. Alternatively, you can create a topic list, and then select topics from the list as you create index entries. Using the Add All option is an effective way to index all occurrences of a specified term in a document or a book. When you click Add All, InDesign creates index markers at every occurrence of the words selected in the document—not the text specified in the dialog box. You can later delete entries that point to less significant information.

When searching for occurrences of the selected text, InDesign considers only whole words, and searches are case-sensitive. For example, if cheetah is selected, cheetahs and Cheetah will not be indexed. To create index entries for any open documents in the book, select Book. Choose Add All. InDesign adds index markers to all text that matches the selected text, regardless of whether the text has been indexed, so you may end up with multiple entries for the same word or phrase. To change a topic such as renaming it or applying a new sort order and automatically update all entries that use that topic, use the Index panel in Topic mode.

To change one entry at a time, use Reference mode. Select Topic to edit a topic and automatically update all entries using that topic. You can create index entries that include a page range such as cats 82—87 instead of a single page number. The page range extends from the index marker to the next change of paragraph style. The page range extends from the index marker to the end of the current thread of text frames that contain text. The page range extends from the index marker to the end of the current section as defined in the Pages panel.

See Document numbering options. The page range extends from the index marker to the end of the number of paragraphs specified in the adjacent box, or to the end of as many paragraphs as exist. The page range extends from the index marker to the end of the number of pages specified in the adjacent box, or to the end of as many pages as exist.

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Cross-references are index entries that point to related entries, instead of a page number. You create cross-references using the Index panel. Cross-references can serve different purposes in an index:. Cross-references associate common terms with equivalents used in your document or book. For example, Fauna. See Animals.

About indexing

Entries with such cross-references do not contain page references; they simply point to equivalent terms that are indexed more fully. Cross-references point to other entries related to, but not equivalent to, a topic. For example, Cats. See also Wildcats. Cross-reference to related information See also B. Cross-reference to an equivalent term See. When you create a cross-reference in InDesign, you can also select a cross-reference prefix. In the Type menu, choose a cross-reference prefix such as See also from the bottom of the menu. Cross-references appear in the Index panel and the generated index, but are not associated with index markers in the document itself.

An index story can appear as a separate document or in an existing document. When you generate an index story, InDesign compiles index entries and updates page numbers across your document or book. If an index marker appears in overset text when you generate the index, you are asked if you would like to include these markers in the index. If you click Yes, the entry appears in the index without a page number. If an index marker appears in hidden conditional text, the entry is excluded from the index. For Title, type the text that will appear at the top of the index. Select Replace Existing Index to update an existing index.

Deselecting this options lets you create multiple indexes. Deselect this option if you want to generate an index for the current document only. Select Include Entries On Hidden Layers if you want index markers on hidden layers to be included in your index. If you edit entries in the index story, these changes are overridden when you regenerate the index. For best results, edit the index in the Index panel, and then generate the index again.

When you click More Options in the Generate Index dialog box, formatting options appear that let you determine the style and appearance of the generated index. After you generate the index, you can edit these styles in the Paragraph Styles and Character Styles panels. To replace the entry separators such as the values for Following Topic or Between Entries , select the existing separator and then type or choose a replacement character.

Select Nested if you want the index formatted in the default style, with subentries nested under an entry as separate indented paragraphs. Select Run-in if you want all levels of an entry to appear in a single paragraph. The Between Entries option determines which character separates the entries.

Include Index Section Headings. Select this option to generate section headings consisting of alphabet characters A, B, C, and so on representing the section that follows. Select this option to generate section headings for all letters of the alphabet, even if the index lacks any first-level entries that begin with a particular letter. For each index level, choose a paragraph style to be applied to each level of index entries.

You can edit these styles in the Paragraph Styles panel after you generate the index. Select the paragraph style that determines the appearance of the section headings A, B, C, and so on in the generated index. Select the character style that determines the appearance of the page numbers in the generated index.

This setting does not affect index entries you formatted using the Number Style Override option. Select the character style that determines the appearance of the topic being referred to such as beasts in See also beasts in the generated index. The default is two spaces. Determine formatting for this character by editing the corresponding Level Style, or by selecting another. Type or select a special character to separate one page number or range from another.

The default is a comma followed by an en space. If Run-in is selected, type or select a special character to determine how entries and subentries are separated. If Nested is selected, this setting determines how two cross-references under a single entry are to be separated. Type or select a special character that appears between a reference and a cross-reference, as in Animals. See also beasts. The default is a period followed by a space. Determine formatting for this character by switching or editing the corresponding level style.

The default is an en dash. Determine formatting for this character by switching or editing the Page Number style. Type or select a special character to appear at the end of entries. If Run-in is selected, the specified character appears at the end of the last cross-reference. The default is no character.

You can change the sort order of languages and symbols. This is especially useful for Greek, Cyrillic, and Asian languages. If you want symbols at the end, you can move the Symbol category to the bottom of the priority list. Changing the sort order affects the sort order in the Index panel and in the index stories that are generated afterwards. You can create multiple indexes with different sort orders. Items that are higher on the list are sorted before lower items. When making an index for Japanese text, the yomi for index entries in the Topic Level box should be entered in the Yomi box using full-width hiragana and katakana.

It is not necessary to input the yomi for full-width hiragana, katakana, alphanumeric characters, some symbols, half-width alphanumeric characters, or index entries that only have symbols in the Yomi box. Entries input in the Topic Level box are sorted. In some cases, when full-width and half-width symbols are mixed in an entry, sorting may not take place as expected. An appropriate, yomi should be entered in these cases. Half-width katakana or kanji cannot be input in the Yomi text box.

Hiragana and katakana are distinguished and hiragana is sorted before katakana. Upper- and lowercase alphabetic characters are also distinguished, and uppercase characters are sorted before lowercase. If the same characters are input in the Topic Level box, they are handled as separate index entries if a different yomi is entered. This feature can also be used to classify the same term under separate index topics. You determine the sort order of Chinese characters in two places -- in the Sort Options dialog box, and in the Sort By field when you create or edit an index entry.

Choosing Sort Options from the Index panel menu lets you change the sort order and specify whether to use Pinyin or Stroke Count. For Pinyin, if multiple words have the same Pinyin, the order is sorted by 1 tone and 2 stroke count in ascending order. For Stroke Count, each character is sorted by 1 stroke count, 2 first stroke, and 3 second stroke.

You can either edit the sort information directly in the Sort By field, or you can click the arrow to the right of the Sort By field to open either the Pinyin Entry dialog box or Stroke Count Entry dialog box. You can edit the fields and click OK. Repeat this process for each topic level.

Create an index

After you set up your index and add index markers to your document, you can manage your index in a variety of ways. When the Book option is selected, the Index panel displays entries from the entire book, not just the current document. If others need to access documents in the book while the index is being created, you can create a master list of topics in a separate document, and then import topics from the master list to each document in the book.

Note that if the master list changes, you will need to import topics to each document again. Choose Remove Unused Topics in the Index panel menu. All topics that do not have page numbers associated with them are deleted. In the Index panel, select the entry or topic you want to delete. Click the Delete Selected Entry button.

If the selected entry is the heading for multiple subheadings, all subheadings are also deleted. In the Index panel, click Reference , and then select the entry you want to locate. The insertion point appears to the right of the index marker. You can fix this problem by capitalizing selected entries. Create an index Search. InDesign User Guide. Select an article: Applies to: About indexing. Parts of an index. Tips for creating an index. Here are a few guidelines to consider: Workflow for creating an index.

To create an index, follow these basic steps: Add index markers. Generate the index. Flow the index story. Index panel overview. Create a list of topics for an index. Index panel in Reference mode left and Topic mode right. Add topics to the topics list. Select Topic. Do one of the following:. Select an existing topic. Enter subtopics in the second, third, and fourth boxes. Import topics from another InDesign document. Choose Import Topics in the Index panel menu.